Selection process
Objectives: Establish a thorough, equitable, and measurable process for evaluating grants, while being conscious of the time requirements for applicants and volunteers. Create a quantitative and qualitative review process for applications that will establish trust in Bridgewater Raynham Educational Foundation (BREF) and how we select proposals and distribute funds.
• Phase I:
The Foundation Board will determine how much is to be awarded in Grant monies at the beginning of each school year.
• Phase II:
Grant Committee Chair(s) conduct an initial check of each application to ensure completeness. Additionally:
Calculate and score impact ratio (community members directly impacted/grant amount requested) 5/3/1 score to be added to “blind review” - use quartile-based scores top 25/26-75/76+ using all applications scores as range.
If follow-up with the applicant is needed, the Grant Committee Chair(s)will contact the applicant(s).
• Phase III:
(Runs concurrently with PHASE IV)
Members of the Voting Body complete independent assessments of each application using the scoring rubric. The rubric is scored by tallying questions 1-4. The “impact ratio” score calculated in PHASE I is then added to determine each application’s TOTAL QUANTITATIVE ASSESSMENT SCORE.
• Phase IV:
Members of the Voting Body will meet to review all scored applications and to make final selections for grants to be funded by BREF for the current grant award cycle.
• Phase V:
Upon completion of the Voting Body meeting, all applicants will be notified by email the final decision on each application. Funded applicants receive a hard copy letter that will indicate next steps for projects to proceed.
• Phase VI:
To conclude the grant process, the Grant Committee Chair(s) will oversee a review of internal processes, as well as an assessment of the quantity and quality of grant applications received. In September, the Grant Committee Chair(s) will present a summary report of the Grant Process to the Board of Directors, including successes and recommendations for process changes.
